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THIS IS ONLY AN INTERPRETATION, TWO-THREE SENTENCES AND A QUESTION IS ALL I NEED. TELL ME YOUR THOUGHTS

I have selected a local non-profit organization that is located in
Central Pennsylvania they have been in business for over 20 years and
they provide services in 25 counties in PA. The Family Health Counsel of
Central PA (FHCCP) has funding sources coming from State and Federal
grants for over 10 programs that are offered throughout the community.
The budget process is crucial for any non-profit organization that has
to track multiple funding streams within a program. The contract periods
could vary from 3 to 5 years, the fiscal years and fiscal quarters may
vary, the rules around budget revisions, specific fiscal reports maybe
needed and tracking all expenditures all necessary and have to be
accurate or it shows incompetence on the organization for not having a
strong financial department. Developing a budget process could vary
depending on the program and how the money is allowed to be spent down
and if you have internal and external budgets to monitor.

I found a great article that gives some basic concepts for the budget
process that can be used by any type of organization. The one process
that stood out to me that would be essential for this type of
organization and is something I know is being used currently is
developing a Budget Process. Creating an actual process to explain the
tools and resources needed to conduct the budget and the specific
guidelines that will be utilized based on the requirements of the
contract. Non-Profit organizations do not have one standard budget for
each program, and there are multiple budgets that are used to track
expenditures. FHCCP has budgets per program, per region, per
subcontractor, and then our internal budget for each program and an
overall budget that combines all programs and sources. All of those
budgets should have a process written so it is clear for the fiscal
staff to utilize for monitoring and auditing purposes.

The next process goes hand in hand with creating the actual budget
process. Who is involved in the budget? Who are the key stakeholders?
What budget lines do different departments dictate? When creating a
budget there are multiple budget categories such as; Personnel/Fringe,
Services, Travel, Office Supplies, Subcontractors, and Other Costs which
could include numerous subcategories. There are specific departments
that have budgets and have an idea of what the costs would be on these
items. Those key people will need to complete an analysis to determine
how much funds will be needed for that fiscal year or over the period of
the contract. Most Non-Profit budgets are a 3-5 year period and when
applying for the grant you create a budget that will be split between
the years so each year would need to reflect the specific budget
categories. This important feedback can’t just come from the financial
department they need input from these departments to determine the
correct allocated amount that should be distributed throughout the term
of the budget.

These two budget processes are the beginning steps for a budget
developing the process and identifying the key stakeholders who would be
helping developing the budget. Thanks Tammy

Resource:

Foley, E., Non-Profit Accounting Basics, The Budget Process, GWSCPA,
July 28, 2010, Link retrieved 5/31/2017:
http://www.nonprofitaccountingbasics.org/reporting…

Website: Family Health Counsel of Central PA, Retrieved Link 5/31/2017 http://www.fhccp.org/mission.shtml